Responsibilities:

• Work in close interface with IT head office persons of JV partners and with supplier of the EDMS ;

• Manage the implementation of the document management process, beyond the EDMS ;

• Implement, update and/or improve Engineering document control procedures to meet internal and external compliance requirements ;

• Efficiently manage organizational documentation throughout the documents’ life cycle (Submittals, RFIs, FDCs, Drawings, NCRs…) ;

• Ensure security, accessibility, and distribution of documents working within Document Control team, and closely with Quality Department, Design Managers, Area Disciplines, and Consultants ;

• Management of Digital Document Platforms and user’s access ;

• Ensure that internal document controls procedures are established and followed. Enforce document control requirements and rules for standards ;

• Verify files are organized and consistent with naming conventions and project-specific filing structure and document control procedures ;

• Demonstrated leadership and supervisory skills to provide direction, technical leadership, training, and guidance to staff members ;

• Distribute electronic and hardcopy documents, submittals, transmittals, and correspondence to defined recipients ;

• Compile and maintain control of records and related files to release reports, drawings, and engineering documents to production and other operating departments ;

• Examine documents, such as blueprints, drawings, change orders, and specifications for general completeness and accuracy of data ;

• Confer with document originators or appropriate personnel to resolve discrepancies with documents ;

• Post changes to documents, especially construction drawings and related construction documents to maintain the most up-do-date construction documents for use by construction personnel (internal field personnel, client, and lower-tier contractors) ;

• Assists and works in conjunction with the Document Control Team for the efficient operation and maintenance of the document management system.

Qualifications:

• Minimum 10 years’ experience within Design-Build Projects, in construction phase.

• Minimum 7 years or significant experiences in major construction project in position of Doc Control manager, including process development and managing a team.

• Preferable experience in document management software: Autodesk Construction Cloud, ProjectWise, Procore, eBuilder, Aconex, A-Site, InEight, etc.

• Ability to assume responsibility, interface and communicate effectively with others is essential.

• Project management and administrative skills necessary to plan, organize, coordinate, and control the development and execution of many projects – including cost and schedule control.

• Ability to manage multiple assignments in a fast paced manufacturing environment. Knowledge of a structured project management or project development and execution process required.

The Company:

VINCI Construction Grands Projets USA (formally VINCI Construction LLC) is a subsidiary of VINCI Construction Grands Projets with its main office located in Alexandria, Virginia. The scope of the company is general contracting and construction work, along with any associated services related to large, selected Design and Build projects, either public or private for which it can bring clear and strong added value. We aim to develop engineering and construction services for large infrastructure projects in various parts in the United States and provide a highly skilled and competitive professional service in construction field.

Project Overview:

The Walsh-VINCI Transit Community Partners (WVTCP) Joint Venture consisting of VINCI Construction Grands Projets and Walsh Construction has been selected to construct the $2.9BN Design Build Red Line Extension (RLE) project – the largest civil construction contract ever awarded by the Chicago Transit Authority (CTA). The RLE Mainline Design-Build (MDB) Project will extend the CTA's Red Line by 5.6 miles, extending from the existing terminal at 95th/Dan Ryan south to 130th Street and Doty Avenue. We are seeking a Document Control Specialist responsible for maintaining the flow of construction documentation throughout the construction process.